组织化概念普及(十四)：邮寄投票

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Postal ballots
邮寄投票

What is a postal ballot?
什么是邮寄投票？

If the constitution permits, a postal ballot is a convenient method for voting on a resolution, where members are geographically dispersed or have difficulty attending a meeting.
如果章程允许，邮寄投票是一个简便的决议投票方式，对于那些地理位置分散或者有困难参加会议的成员

Refer to Schedule 3 of the Associations Incorporation Regulation 2010 (the Regulation) for information on how to run a postal ballot.
参见法律细心获得如何进行邮寄投票

What types of resolution can a postal ballot determine?
什么类型的决议可以使用邮寄投票？

A postal ballot can determine a resolution, permitted by the constitution.
章程可以规定邮寄投票适用那些决议

If an association adopts the model constitution, a postal ballot can determine any resolution, other than an appeal by a disciplined member.
示例章程允许邮寄投票适用任何决议，除上诉以外

What is the role of the committee?
委员会的角色是？
The committee is required to:
委员会需要：

•appoint a returning officer
•set out the details of the ballot proposal in a statement, including if it is a special resolution
•set a delivery date for ballot papers
•set a closing date for the ballot.
指定投票监察人
在申明中说明投票原因以及这是一个特殊决议
决定开始投票日期
设定结束投票日期

Who can be the returning officer?
谁可以成为投票监督人？

Anyone who is not on the committee, can take on the role of the returning officer or assistant, if required.
任何非委员人士

What is the role of the returning officer?
投票监督人的角色？

The returning officer conducts the ballot on behalf of the association.
协助角色

They complete the following tasks:
完成以下任务：

•prepare a roll setting out members eligible to vote, including names and addresses
•ensure the ballot papers are prepared in accordance with Form A in the Regulation as determined by the committee
•ensure the ballot papers are initialled by the returning officer or assistant, or bear a mark identifying them as official
•ensures the following documents are sent to members at least 14 days (or 21 days for a special resolution) before the closing date:
◦one ballot paper
◦an envelope (the outer envelope) addressed to the returning officer and noted or printed with the members name and address on the reverse side
◦a small envelope (the inner envelope)
◦a copy of the ballot proposal statement
•ensures the ballot papers are kept safe upon return
•counts the ballot papers
•provides a statement setting out the results of the ballot
•retains the rolls, ballot papers and rejected outer envelopes for a minimum period of eight weeks.
准备投票人名单，包括住址
确保选票根据委员要求符合审计法
确保选票由投票监督人或助手发送或者带有官方标志
确保以下文档在投票结束14天(对于特别决议是21天)前发送给成员
选票
正面书写投票监察人，背面书写投票人名字和地址的信封
投票申明复印件
确保选票安全返回
计票
投票结果
保留投票名单，选票和信封至少8周

What if the ballot paper is lost, damaged or not received?
如果选票丢失，损坏或者没有寄回怎么办？

If the returning officer is satisfied that the ballot paper was lost, spoilt, damaged or not received and the member has not voted; they may issue a duplicate ballot paper.
如果投票监察人确信选票丢失，损坏或者没有受到，他们可以重新投票

The duplicate ballot paper must be marked with the word 'duplicate'.
重新投票上必须标明“重投”

How does a member vote?
成员如何投票？

Once the member has received the information concerning the ballot, they will follow these steps:
成员收到投票信息后，需要按如下步骤行动：

•mark their vote on the ballot paper, according to instructions
•place the ballot paper in the inner envelope and seal
•place the inner envelope in the outer envelope and seal
•note their name and address on the reverse side of the outer envelope, if not already provided
•return the outer envelope by post or in person to the returning officer.
根据指令投票
将选票放在内信封密封
将内信封放在外信封中密封
如果信封背面没有写上他们的名字和住址，请写上
寄回投票

How are the votes counted?
如何计票？

As the outer envelopes are received, they are placed in a secure ballot box, no later than the closing date.
在投票结束日期前，内信封放置在保密箱内

The returning officer will:
投票监察人将：

•open the ballot box in the presence of scrutineers, if appointed by the committee
•examine the outer envelopes and mark the members name on the voting roll with a line through the name
•remove the inner envelope
•open the inner envelope, once all outer envelopes have been examined.
如果委员会指定检查人，当着他们的面打开密封箱
检查外信封，在投票名册上写下投票人名字
打开内信封

The returning officer will examine and count the formal votes and prepare a signed statement setting:
投票监察人将计票并签署申明：

•the number of formal votes in favour of the proposal
•the number of formal votes against the proposal
•the number of informal votes
•the number of envelopes marked as 'rejected'
•the proportion of formal votes in favour of the proposal.
同意票数
反对票数
全部票数
拒绝票数
赞成票比例
The committee will record the details of the statement in their minutes.
委员将记录这些信息在会议记录中

The committee chairperson will announce the result at the next general meeting.
委员会主席将在下次普通会议上宣布结果

In the case of a special resolution, the association must notify members of the result, in writing, as soon as possible.
对于特别决议，组织必须尽快书面通知成员结果

When will a ballot paper be rejected?
何时选票会被拒绝？
A ballot paper will be rejected if a duplicate ballot paper had been issued and the original paper has been received.
如果收到原始票，重投票被拒绝

The outer envelope will be marked with the word 'rejected'.
外信封将被标上“拒绝”

When will a ballot paper be rejected as informal?
什么时候拒绝无效票？

A ballot paper will be rejected as informal if:
选票将以无效而被拒绝，如果：

•the ballot paper has not been marked official
•the intention of the voter cannot be determined
•the member can be identified through the ballot paper
•it has not been marked as instructed.
选票没有官方标记
不能判断投票者的意图
可以从选票看出投票人
没有按指令标记

What happens to the returned ballot papers?
回寄的选票如何处理？

The returning officer will retain the roll, ballot papers and rejected outer envelopes once counting has finished.
投票检查人将保留名单，选票，被拒选票的外信封知道计票结束

The returning officer will place the documents in a secure ballot box for a minimum period of eight weeks. The committee may direct a longer period.
投票检查人将把文档置于密封箱中最少8周。委员会可以延长保留时间

When will a resolution pass?
何时决议通过？

An ordinary resolution requires a simple majority of formal votes, 50% plus 1.
普通决议需要50%加一票
A special resolution requires at least 75% support of formal votes.
特殊决议需要不少于75%的赞成票

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